Import documents · sea and air
Catch the wrong carton count before the ship sails.
Loadstamp checks your supplier's drafts against your PO and each other, and tells the supplier exactly which fields to fix. You approve one clean pack for your ERP, clearing agent and bank.
In shortEvery shipment document checked before it costs you demurrage.
Sound familiar?
Small mismatches. Expensive places to find them.
- 01
The phyto says 18 pallets. The packing list says 20. Found out at the port.
Phytosanitary vs packing list - 02
The bank held the payment because the consignee name was spelt two ways.
Consignee across documents - 03
The draft bill of lading was approved. The final came back with the wrong voyage number.
Final vs locked draft - 04
Every invoice gets retyped, and the HS codes still don't match.
Invoice vs PO
What you see
Every field read, every document cross-checked.
Each finding names the field, the documents and both values. The supplier gets the same list, field by field, instead of an email thread.
Illustrative example with sample data. Try the live demo at demo.loadstamp.com.
How it works
From supplier drafts to one approved pack.
- 01
Suppliers send drafts.
Every document for the shipment, uploaded to one place.
- 02
Loadstamp checks every field.
Against your PO and across documents: cartons, weights, consignee, reefer temperature, pallet SSCC IDs, HS codes.
- 03
The supplier gets a field-level fix list.
Each revision shows exactly what changed. Agreed drafts are locked.
- 04
Finals are checked against the locked drafts.
Air cargo is checked before it is handed to the airline. You approve, and the pack is ready.
What you get
One approval. One pack for everyone who needs it.
Per approved shipment, documents that agree with each other, ready to hand on.
ERP import file
The shipment as container or ULD, then pallet, then carton. No retyping.
Customs pack
The cleared set of documents for your clearing agent.
Bank pack
Documents that agree with each other, so payment isn't held over a spelling.
Documents
The documents that move a shipment, read field by field.
| Document | Fields cross-checked, for example |
|---|---|
| Commercial invoice | CartonsQuantities vs POHS codesConsignee |
| Packing list | CartonsNet / gross weightPallet SSCC IDs |
| Bill of lading or air waybill | Consignee spellingReefer temperatureVessel / voyageFinal vs locked draft |
| Certificate of origin | OriginGoods descriptionQuantities |
| Phytosanitary or health certificate | WeightsPallet countConsignee |
Field test
Tested on real fresh-produce shipments from our own import business.
- On 10 past shipments, it recognised the document type 98% of the time.
- It caught a real weight error on a phytosanitary certificate.
- Reading a shipment's documents costs cents, so every document can be checked, every time.
Built inside a working food-import business in Dubai.
Who it's for
Importers who live with the cost of a wrong document.
Import and logistics teams at UAE and Gulf food importers handling 20 to 500 containers a month. Fresh produce gains most. Any cargo, sea or air.
For suppliers
Free for suppliers. One clear fix list instead of an email thread.
Your suppliers upload drafts, see exactly which fields to change, and know when a draft is agreed.
Is our data safe?
Each company's data is kept separate and encrypted, on AWS in the EU (Frankfurt). How we handle data
Which documents does it check?
Commercial invoice, packing list, bill of lading or air waybill, certificate of origin, and phytosanitary or health certificates.
Sea and air?
Both. Air shipments are checked before the cargo is handed to the airline.
Does it work with our ERP?
Yes, through a CSV/Excel import file. There is also an API, so your systems and AI agents can use it directly.
What does it cost?
You pay per approved shipment, on a monthly tier. Suppliers never pay. We'll walk you through it in the demo.
Book a demo
See it check one of your own shipments.
Bring a recent shipment. We'll show you what Loadstamp flags.